We are energetic, talented & team-oriented

Executive Assistant/Office Manager

The Executive Assistant/Office Manager will be responsible for the administrative and organizational management of the Four Inc. Headquarters Office. The ideal candidate will be experienced in handling a wide range of administrative and executive support-related tasks, will be exceedingly well organized and flexible, and will enjoy the administrative challenges of supporting a fast-paced executive team. This individual must be able to function effectively in a variety of roles within a dynamic environment under minimum supervision.

This full-time position resides at our Four Inc. Headquarters in Herndon, VA 40 hours a week.

Key Responsibilities

  • Assist Executive Directors with their daily schedules and duties, to include managing their calendars, commitments, and travel arrangements (planning itineraries, developing agendas and meeting materials, reporting expenses, etc.).
  • Provide general administrative support to the Four Inc. Executive Management team to include.
    • Calendar maintenance for Executive Management Team
    • Successfully complete requests from multiple managers
    • Arranging meetings and conference calls (including coordination of all meeting logistics, agenda development and meeting materials, etc.);
    • Coordinate meeting room schedules onsite
    • Drafting correspondence and presentations in coordination with Marketing Department
    • Tracking location of all staff daily
  • Perform general office/facility management duties to include:
    • Managing inventory of office supplies and kitchen supplies, ordering additional supplies as needed, and ensuring costs are approved and appropriately managed;
    • Arranging and supervising building maintenance or office improvements as directed by executive directors.
    • Maintaining office facilities, presentable lobby area, orderly conference rooms, organized supply and kitchen areas, etc.
  • Assist with various Human Resource functions to include:
    • Posting position openings to job sites and managing the flow of incoming candidate applications; scheduling phone interviews and on-site interviews
    • Ordering background checks on potential new hires;
    • Assisting new employees with orientation to the organization, benefits enrollment, and tax forms
    • Assist with various HR tasks
  • Assist and/or Lead Event Management
    • Find locations, request bids, review bids, menu selection
    • Invite attendees, manage invitations
    • Coordinate with vendors

Skills and Experience

  • Demonstrated ability to manage complex tasks and prioritize competing demands in order to meet deadlines;
  • 4+ years of solid administrative experience in an office setting;
  • Prior experience with small businesses in the IT, federal, or finance field
  • Excellent verbal and written communication, networking, and presentation skills
  • Excellent organizational skills and attention to detail;
  • Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

Personal Characteristics

The successful candidate will be:

  • A strategic thinker who is adept at multi-tasking in fast-paced environment, able to plan, prioritize, and organize individual and group activities and processes;
  • Able to work independently and take initiative within guideline parameters
  • Results-oriented; hard worker; focused
  • An adaptable, flexible problem-solver;
  • Team-focused, enjoys working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening to and respecting others; able and willing to assist co-workers if asked
  • A person who presents a high degree of maturity, honesty, trust, sophistication, and integrity while cultivating these qualities in others.

To apply, submit resume here.


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